These aren't estimates. They're what med spa owners discover when they audit their own call logs.
Data sourced from AI Front Office Employee vendor audits, industry call tracking studies, and med spa operator case reports.
Med spas are busy, high-touch environments. The moment your front desk is with a client, someone else is calling — and that call is worth $350 to $3,000. Here's what's slipping through:
Your AI Front Office Employee doesn't just answer phones — it runs your entire front office 24/7, without a salary, benefits, or days off.
Picks up instantly, 24/7. No hold music. No voicemail. Every caller gets a warm, professional response.
Checks your real-time calendar and books on the spot — via phone or text. Instant confirmation sent automatically.
Every lead that doesn't book gets a personalized SMS + email sequence. No lead ever falls through the cracks.
Every lead and client auto-enters your CRM. Full contact history, pipeline tracking, and customer data in one place.
Automated campaigns re-engage cold leads, remind booked clients, and bring back past customers — on autopilot.
Automatically requests Google reviews from happy clients and monitors your reputation across platforms.
Full website builder + hosting included. Launch funnels, landing pages, and lead capture forms — no developers needed.
Social media planner for 6 platforms built in. Schedule and publish content without lifting a finger.
Live chat widget on your website and social pages captures visitors 24/7. Every conversation auto-enters your pipeline.
Your AI knows your full service menu, pricing, and availability. It answers questions and books appointments for every treatment — day or night.
Answers questions on units, pricing, and downtime. Books consultations and follow-up touch-ups automatically.
Explains lip, cheek, and jawline options. Answers pricing questions and books consultations on the spot.
Books IPL, laser resurfacing, and skin rejuvenation appointments. Explains treatment series and package pricing.
Handles CoolSculpting, Emsculpt, and body treatment inquiries. Books consultations and answers FAQs 24/7.
Books HydraFacials, chemical peels, and medical-grade facials. Recommends series and upsells packages naturally.
Proactively reaches out to dormant clients — those who haven't visited in 60+ days — and brings them back to your chair.
Our AI Front Office Employee answers every call, responds to missed calls, and follows up automatically — 24/7. No hiring. No training.
A real client calls your med spa curious about lip filler — nervous, first timer. Here's what happens instead of voicemail. Listen to the actual recording below.
She’s been thinking about it but feels nervous. First timer. Your AI answers instantly — no voicemail, no hold music.
Your AI Front Office Employee, Ava, picks up on the first ring with a warm, professional tone.
Jessica asks about pricing, how long it lasts, and whether she needs a consultation first.
Jessica is ready. Ava checks real-time availability and locks in the appointment.
Jessica gets an SMS immediately. Automated reminders follow at 24 hours and 2 hours before — reducing no-shows by up to 40%.
Press play.
Your AI manages the entire client journey while your team focuses on delivering results.
🎙️ Your AI has a name, a voice, and a personality — curated to match your med spa's brand and client experience.
Your AI picks up on the first ring, 24/7 — including evenings, weekends, and holidays. No hold music, no voicemail.
Trained on your exact services, pricing, and FAQs. Answers questions about Botox, fillers, lasers, and every treatment you offer.
Checks your live calendar and confirms bookings on the spot — via phone or text. Instant confirmation sent to the client.
Smart reminders at 24 hours and 2 hours before every appointment. Clients can confirm or reschedule by text — zero phone tag.
Reaches out to clients who haven't visited in 60+ days with personalized messages. This campaign alone typically generates $5K–$10K.
On Pro and Elite plans, your AI proactively calls leads and dormant clients to book them back — no staff required.
Based on a mid-volume med spa on our Core plan. Your numbers will vary — but the pattern holds.
Results vary based on call volume, service mix, and database size. Most med spas see payback in week one.
Testimonials from our founding clients. Yours could be next.
We were losing calls every time we were with a client in treatment. Now Ava handles everything — we haven't missed a booking in weeks and our revenue is up noticeably.
The reactivation campaign blew us away. We recovered 22 clients in the first two weeks who hadn't been in over 90 days. That's over $8,000 in treatments from a list we'd forgotten about.
I was skeptical the AI would sound natural enough for our luxury clientele. It's incredible — our clients can't tell the difference, and half of them have complimented our "new receptionist."
* Testimonials represent founding client results. Individual results may vary.
No ripping out what works. We plug right in to your existing calendar and booking platform.
Don't see yours? Ask us — we integrate with most major med spa booking platforms.
No long-term contracts. Month-to-month after setup. Every tier includes smart reminders that reduce no-shows by up to 40%.
💰 Pay annually and save 10% — ask your rep or mention it at checkout.
Self-serve platform access
$500 one-time setup
AI Voice Receptionist
$1,500 one-time setup
Full revenue recovery
$2,500 one-time setup
Full automation suite
$4,000 one-time setup
💡 No usage fees. Ever. Most competitors charge a monthly fee plus per-minute and per-SMS costs that add up fast. Every Recapture Leads plan includes unlimited calls and SMS — one flat rate, no surprise bills.
Med spa groups, physician-owned practices, and multi-location aesthetics brands — fully customized AI, HIPAA compliance, dedicated account manager, and real-time performance dashboard.
Get Started →🔒 Every plan is built on a SOC 2 Type II certified platform. HIPAA compliance available as a one-time setup fee ($297).
One-time setup add-ons that unlock more capability as your med spa grows. No monthly billing for add-ons.
One-time setup fee
Real-time visibility into calls answered, leads captured, appointments booked, and revenue recovered. Share reports directly with your team.
One-time setup fee
Live chat and lead capture widget for your website and Facebook page. Visitors can ask questions and book appointments directly — every lead auto-enters your follow-up workflows.
One-time setup fee
Full HIPAA-compliant data handling, Business Associate Agreement (BAA), encrypted storage, and audit logs. Required for practices handling protected health information.
Add-ons are one-time setup fees. Contact your account manager to activate.
Our Core plan is $997/month — a fraction of the $4,250+/month you'd pay a full-time human receptionist when you factor in salary, taxes, benefits, and PTO. Your AI works 24/7, never calls in sick, and handles unlimited calls simultaneously.
Yes. During onboarding, we train your AI on your exact service menu, pricing, promotions, and FAQs. It can answer questions about Botox, fillers, laser treatments, body contouring — anything you offer. It sounds like a knowledgeable member of your team, not a generic bot.
Yes — 24 hours a day, 7 days a week. After-hours and weekends are your highest-intent booking windows for med spas. Your AI answers every call, books consultations, and follows up — even while your team sleeps.
Your AI has a real name, a natural voice, and a personality curated to match your brand. Most clients assume they're speaking with a highly trained team member. Several of our med spa clients have had clients compliment their "new receptionist."
We handle everything. After a 30-minute onboarding call, our team configures your entire system in 3–5 business days. Your total time investment is about 45 minutes. After that, it runs automatically.
Yes. HIPAA compliance is available as a one-time setup for $297, which includes encrypted data handling, a Business Associate Agreement (BAA), and full audit logging. Our platform is built on SOC 2 Type II certified infrastructure.
No. All plans are month-to-month after the one-time setup fee. We earn your business every month. If you're not seeing results, you can cancel anytime.
Ready to Transform Your Med Spa?
No long-term contracts. No complicated setup. We handle everything — you just show up to a 30-minute onboarding call.
Book a Free Med Spa Demo →Free 15-min demo · No credit card required · Results in week one
We'll show you exactly how the system works for aesthetic practices — live, on a 15-minute call. No sales pressure, no commitment.
🔒 Your info is never shared. We'll reach out within 1 business hour.
